THE UNIVERSITY OF EAST LONDON
If you are seeking a career that combines innovative education with a passion for crafting positive change, look no further than the University of East London. Founded in 1898 to meet the skills needs of the 2nd industrial revolution, we’re now in Year 5 of our ground-breaking 10-year Vision 2028 strategic plan, orchestrated by our Vice-Chancellor and President, Professor Amanda Broderick.
Our goal is to advance industry 5.0 careers-first education and provide a clear path to the jobs and opportunities of the future. We are committed to driving diversity in the 5.0 talent pipeline, working in partnership to promote talent wherever it is found and creating a sustainable, inclusive, and green future.
But we can't achieve this goal alone. We need forward-thinking, innovative, and curious individuals like you to join our community and help us shape the future. As part of our team, you'll have the opportunity to work with a diverse range of people who share your passion for generating positive change. We’re an inclusive and welcoming community that is constantly moving forward, never satisfied with the status quo.
If you're ready to join a team that values your outstanding skills and perspectives and is dedicated to making a difference, we invite you to explore a career with us. We are excited to welcome versatile individuals who are committed to advancing their careers while making a positive impact on the world.
THE DEPARTMENT (INSERT SCHOOL / DEPT NAME)
This is an exciting opportunity for a BUCS Administrator to join a dynamic organisation. East London Sport is a University service which represent the interest of the students at UEL and support the wider student experience through extra-curricular activity.
JOB PURPOSE
In this role you will provide efficient and effective administrative support to the Sports Development team. This post holder will support in the administration of British Universities and Colleges Sports (BUCS) and develop processes to facilitate the smooth running of student activities and opportunities.
KEY DUTIES AND RESPONSIBILITIES
1. Provide operational support to our sports clubs that enables them to both fulfil and host British Universities and Colleges Sport (BUCS) and Non-BUCS fixtures against other universities, including the organisation of transport, kit laundry, affiliations, accommodation, facility bookings, registering individuals and teams for competitions and submitting results. To involve full and direct liaison with other University Sport administration contacts.
2. Be the first point of contact for all BUCS queries from students, stakeholders, partners and other Universities in relation to club administration, fixtures, participation and workforce development queries.
3. To be available on-call during BUCS Wednesdays, including the evening, and weekend BUCS fixtures to support students in the event of any emergencies or issues.
4. To arrange weekly transport to away BUCS fixtures and to sign teams attending away matches on to coaches.
5. To organise and manage BUCS event entries, organising accommodation and transport where required.
6. Support the Sports Development Officer with the organisation and development of Sports Clubs.
7. Provide administrative support to support various events and projects throughout the year, including our annual sports awards, the Challenge Cup and various promotional activities.
8. Oversee the process of paying cash to Match Officials and student travel expenses and replenishing cash.
9. Support the Sports Development team with monitoring and reporting requirements (including sports participation, club membership and workshop attendance).
10. Work collaboratively across all areas of East London Sport to enhance and develop service delivery as well as to support colleagues at peak times.
11. Attend London Regional meeting to support the development of participation across the region. To also read latest papers and vote of relevant rule changes as appropriate.
12. This role may require work outside of the normal hours, for evenings and weekends. Sufficient notice will be given of this requirement.
KNOWLEDGE, SKILLS, AND EXPERIENCE
Essential
- Experience of British Universities and College Sport (BUCS)
- Experience of working in an administrative role
- Experience of working with University Students
Desirable
- Understanding and experience of BUCS Play
- Experience of working with external organisations, individuals and companies
COMPETENCIES REQUIRED
- Excellent oral and written communication
- Able to manage own workload, time and Priorities
- Ability to work as part of a team and on your own initiative, without close supervision
- Strong IT skills, including an advanced level use of Excel, Word, PowerPoint and Outlook
- Approachable and Empathetic
- Flexible and can adapt to changes in priorities
- Proven ability in organising personal workload
EDUCATION, QUALIFICATIONS AND ACHIEVEMENTS
- Educated to a degree level or equivalent
Equal Opportunities
As an inclusive, equal-opportunities employer, our Stonewall membership and Athena Swan awards reflect our ongoing dedication to Equality, Diversity and Inclusion and we’re committed to closing the "diversity pay gap". We are proud of the progress we’ve made and honest that there’s more to do. We’re determined to keep moving forward so everyone at UEL can thrive.
So, if you’d like to take your career to the next level with us here at the University of East London and are inspired by our environment and commit to success, we want you to apply today!
Please note that we are unable to offer visa sponsorship for this position. Applicants must therefore already have the right to work in the UK at the time of application.